PDF document can be created from Microsoft Word, PowerPoint, Adobe Acrobat Pro, Illustrator and other applications. If you are using Microsoft Word to create your PDF document, simply follow the checklist on this page prior to exporting the file as PDF. If you are using Microsoft PowerPoint to create your PDF document, follow the checklist on this page prior to exporting the file as PDF.
Accessibility of Existing PDF Files
PDF files are not easily editable, but Acrobat Pro DC will allow you to do so to some extent. The process of making existing PDF files accessible consists of a few basic steps:
You can also email KCeL your file, and we can determine what’s needed to make your document accessible.
To the PDF such as links and bookmarks and set the document open settings and security so that it does not interfere with assistive technology
Optical Character Recognition (OCR) using the OCR Text Recognition command in Adobe Acrobat DC allows text to be searchable and read by assistive technologies.
If the PDF is intended to be an interactive document. Set the tab order for the form fields, provide instructions, ensure proper keyboard focus, and ensure any error handling is accessible.
If it has not been tagged. Tagging should be performed at this step in the workflow to ensure that any elements that were added during steps 1 through 4 are included in the document’s structure.
Verify tagged elements are properly sequenced and applied. For example, is a first-level heading tagged as an H1 and not an H3?
Add informative and concise alternative text and descriptions for all non-text elements.
Refer to the results of the Accessibility Checker and Report and use the recommendations to make any necessary changes. Repeat this process until the checker indicates no problems are found in the document.